Wedding Checklist: Majlis Preparation Step by Step

The most comfortable majlis preparation starts 9 to 12 months before the date — lock in the venue and caterer first, then the other vendors, and have invitations ready at least 2 months out. This checklist arranges everything by timeline so nothing gets left to the last minute.

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Timeline at a glance

Every majlis differs in scale, but the order of priorities is nearly universal: anything tied to a date and venue gets locked first, guest-facing tasks sit in the middle, and small items belong to the final week.

Period	Main focus
9–12 months before	Date, budget, venue/caterer, draft guest list
4–6 months before	Attire, photography, pelamin, nikah paperwork, card design
1–3 months before	Send invitations, collect RSVPs, door gifts, rundown
Final week	Confirm headcount, brief the committee, rehearsal

9–12 months before: lock the big things

Set the date — check public holidays, school holidays, and close relatives’ events.
Set the overall budget and agree on who covers which part.
Draft the guest list — the guest count drives almost every other cost.
Book the venue or canopy and the caterer; peak-season slots (school holidays) go first.
Register for the pre-marriage course and check the nikah procedure at your state religious department.

4–6 months before: vendors and paperwork

Book wedding attire (rental or tailored), makeup artist, and photographer.
Book the pelamin and decorations; confirm the colour theme.
Complete the nikah forms, health screening, and marriage permission.
Design the invitation card — a digital card can be ready within a day, but do not leave it late; details like parents’ full names and the full address need family review.
Plan the hantaran if not already settled.

1–3 months before: guests and programme

Send invitations — 4 to 8 weeks before the majlis for local guests.
Open RSVPs and track replies; caterers need the final pax count about a week before the event.
Order door gifts and bunga telur.
Draft the event rundown and appoint the committee — greeters, food coordinators, an emcee.
Confirm the entourage and family line-up for photo sessions.

Final week and the day itself

Confirm the headcount with the caterer based on RSVPs.
Send a short reminder to guests who have not replied.
Brief the committee: who handles what, with everyone’s phone numbers shared.
Pack a day-of kit: rings, documents, spare clothes, power bank, basic medication.
Hand the phone to a representative — the couple should not be fielding vendor calls on the day.

Make the invitation the easiest item

Of everything on this list, the invitation is the easiest to finish early. A digital wedding card is ready in hours, shared as a single link, and editable after sending — so a small mistake never means a reprint. Its built-in RSVP also answers the most important question on this checklist: how many guests are coming.

Frequently asked questions

How early should majlis preparation start?

Around 9 to 12 months before the date for a mid-sized majlis, especially if you want a popular hall or caterer during school holidays. A small home kenduri can come together in 3 to 6 months.

What should be booked first?

The venue (or canopy) and the caterer. Both are tied to a date and location, and good slots go first. Other vendors like photographers and makeup artists follow once the date is locked.

When should the invitation card be ready?

Design the card around 3 to 4 months before the majlis and send it 4 to 8 weeks before the date. A digital card can be produced much faster, but details like full names and addresses need time for family review.

Do we need an event committee?

For a majlis above 100 guests, yes — at minimum greeters, food coordinators, and an emcee. The couple and parents cannot run operations and celebrate at the same time.

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